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|Library Building Study Committee|
|Committee charge||Project timeline||Background|
Kingston is among the first communities in the current
Massachusetts Public Library Construction Program grant round
to be awarded a provisional library construction grant.
The Massachusetts Board of Library Commissioner announced on July 13, 2017, that Kingston has been awarded
a provisional grant of $6,893,430 and a Green Library Incentive grant of $241,270. See the grant announcement here.
To move ahead with the project, residents must first vote at Town Meeting to advance to a special town-wide ballot vote, then vote to approve local funding at the polls. Town Meeting will be held on November 14th at 6:30 pm at the Kingston Intermediate School. You must be a registered voter, and you must be present in order to vote.
What is the opportunity, and why now?
How much of the project does the grant cover?
The grant covers 43.46% of the total project budget. It covers 48% of grant-eligible costs.
The project budget includes all the costs, including furnishings, the cost of moving into and out of temporary quarters during the construction phase, as well as fitting out temporary leased quarters to serve as a library. It also includes escalation of the costs to account for when this project is expected to go out to bid, taking into account the projected increases in costs for labor and materials. Comparisons with the square foot costs of other recently built libraries should take into consideration these rapidly increasing costs.
Some of the project costs are "grant-eligible, and some are not, but all are contained within the total project budget.
The total project cost is $15,859,420.
Is there other funding to help with this project?
The new building is designed to meet LEED energy-efficiency standards at the Silver level, with a strong possibility of reaching Gold level certification. This would qualify Kingston for a Green Library Incentive grant, already provisionally awarded, of about $200,000, which would be applied to reduce the debt.
In addition, the KPL Foundation has set a capital campaign
goal of $500,000 to go toward the debt. They’re already almost halfway
to that goal! If you’re interested in learning more about this, please
email Ellen Cook at firstname.lastname@example.org, or call 781-582-0661.
• Kingston’s population has grown by 50% (9,045
The building we have now has served the Town
well for more than the 20 years it was designed for. We have made
efficient use of all the space we have but we have reached the limits of
what we can do in this building. Most notable deficiencies:
Can we expand the current building instead of building a new one?
One of the first things the Library Building Study Committee did was to look at whether the existing library could be expanded to meet the needs of the Town. The architects throughly examined the site, the zoning requirements, the structure of the existing building and its placement on the site, and developed a cost comparison for renovation/expansion versus new construction. The conclusion was that although the building could be expanded to meet the Building Program, it would not be a significant savings for the Town and it would not produce a flexible enough design to meet the changing needs of the Town. After much discussion, the Library Building Study Committee realized that new construction would be the wisest use of taxpayer money.
Did you look at other locations?
We looked at every Town-owned piece of land to see whether there might be a better location for the Library. We closely examined five parcels and concluded that the current location is by far the best site for the Library.
Can we do a smaller expansion or build a
smaller building with the grant money?
Can we wait a few years to do this project?
Kingston has a deadline of January 12th to accept this grant and approve the necessary local funding.
Will there be another grant opportunity?
While there may be another round of state construction grants, that would not be offered until 2022, at the earliest.
Will the new building require more staff?
We have an existing need for one more staff person, which we have been including in our annual budget request. However, the new building is designed to be able to be run by the existing number of staff. This is one of the reasons that the proposal is for a singe-story building, because a two-story building would be harder to supervise and would require more staff.
A green, energy-efficient building!
Our current library was built in 1971 as a New
England Telephone company switching station and remodeled to be a
library in 1994. Most of the building systems have not been upgraded
since 1994, and are very energy-inefficient. The new building will be
built according to Kington's green energy standards and is expected to
meet LEED Silver or Gold level certification standards.
Will libraries still be needed in the future?
Absolutely. People come to the library for its resources, for community, and for sharing and discovering. They seek the help of trained staff to find information they can't find on their own, to use our computers, internet service, and wifi, to borrow books and other materials, to save money and be "green" by borrowing instead of buying. Libraries offer opportunities for enriching lives through volunteer work, connecting with the community, getting some quiet time away from their active lives, encountering new ideas through programs and learning opportunities.
Libraries provide a
community space, not age-restricted, where anyone can visit, meet their
neighbors, feel safe, not have to spend money, and get assistance from
trained, helpful staff. In a large enough building, we can offer quiet
study space, active program space, social space, technology training,
and partner with the community to offer innovative programs and
training. The current building is far too small to serve those purposes
Planning the Library's Future
The Library's two year planning and design project is done! Building on the work of the Library Needs Assessment Committee (LNAC) with funding from the Massachusetts Board of Library Commissioners (MBLC), the Town of Kingston and the Kingston Public Library Foundation, the Library Building Study Committee has completed all of the planning and design tasks below:.
Preliminary floor plans for the new library are available
The Kingston Public Library is a community resource, and we want the
citizens of Kingston be involved in the project! Please share with
us your thoughts and ideas about the new building plan.
Here is the feasibility study we presented to the Board of Selectmen on April 19, 2016.
The slides include preliminary designs and elevations (what the building may look like), as well as an estimated budget for the full project (construction plus all associated costs, including temporary quarters during construction).
The budget includes escalation from today's costs to 2019 costs, when we anticipated the project might go out to bid. Now that we know the project has a faster timeframe, we will look again at project costs and make adjustments to reflect current construction estimates.
Here are the presentation slides from the Feb. 3, 2016 Community Forum. Please keep in mind that the designs are preliminary, and will definitely evolve and change as the project develops.
Here's the current Building Program, which outlines the proposed functions and spaces we've identified for the Library project. It's a work in progress and subject to change, so please let us know what you think.
Thank you to everyone who came to our forums in January and February 2016. It was very helpful to hear your questions, concerns and ideas.
Thanks to your input we have a preliminary design that we are submitting with the grant application. If the grant is awarded, we will revisit the design and ask for more input from you during the schematic design and design development phases.
The Committee Charge, the Project Timeline and the Background section provide greater detail. As the project progress, we'll provides updates on this page. Meeting minutes can be found here on the Town's website. Please feel free to ask questions or give us your own comments at any time; direct them to Library Director Sia Stewart at 781-585-0517 x6286 or email@example.com.
|We submitted the grant application on January 25th.
Grant awards will be announced in July. In the meantime, the Kingston
Public Library Foundation has begun a capital campaign
to raise funds for the new library. We welcome your participation. If
you would like to help, please get in touch with Library Director Sia
Stewart at 781-585-0517 x6286.
|What we are doing November 2016 through January 2017
We are writing the grant application and gathering the documents necessary for submittal. The Kingston Public Library Foundation is developing a capital campaign to raise funds for the new library. If you would like to be involved with the capital campaign, please get in touch with KPL Foundation President Ellen Cook or Library Director Sia Stewart, at 781-585-0517 x6286 or firstname.lastname@example.org
|What we did in September and October 2016
We submitted our final report on the Planning and Design grant to the Massachusetts Board of Library Commissioners. Along with this report we submitted the various studies, drawings, and plans that were created through the grant. We also submitted a Letter of Intent to apply for the Massachusetts Public Library Construction Program grant. Our Letter of Intent was accepted. At a workshop to review the application process, we learned that 34 other communities in Massachusetts have submitted Letters of Intent.
|What we did in July and August 2016
July and August were quiet months while we prepared the final plans and reports required to close out the Planning and Design grant phase of the project. We'll submit these to the Massachusetts Board of Library Commissioners. Next, we'll begin writing the construction grant that Town Meeting authorized us to apply for. The grant is due in January 2017, and we expect to hear the status in July 2017. In the meantime, the Library Building Study Committee has scheduled a meeting for September 13th to review what still needs to be done for the construction grant application.
The Kingston Public Library Foundation has been working on plans for a capital campaign to help raise some of the funds that will be needed to match the construction grant. There will be a kick-off event on April 7th. Stay tuned for details!
|What we did in June 2016
We presented the proposal to Town Meeting on June 21st. Town Meeting members asked questions, which we found very useful, and voted to proceed with applying for a construction grant. The grant is due at the end of January 2017.
If the application is approved, Kingston's project will be placed on a prioritized list, since an expected 35 other municipalities in Massachusetts will also be applying for this competitive grant. Kingston's place on the list will determine when Kingston voters will be asked at a special Town Meeting and a town-wide ballot vote to approve local funding. The vote could come in 2017, but it's more likely to be 2018 or later.
The Kingston Public Library Foundation is launching a capital campaign to raise funds to help pay for the project.
|What we did in May 2016
We talked about the project to as many people as we could! We also sent several emailed newsletters with updates. We want to make sure that Kingston voters are aware of the project and its importance to the quality of life for many residents.
We also want to make sure that voters are aware of the upcoming vote at Town Meeting. Town Meeting convenes at 9 am on Saturday, June 11th, at the Kingston Intermediate School. There are 45 articles on the warrant, and ours is article 35. Town Meeting will adjourn at about 2 pm. If all articles have not been considered and voted on by then. Town Meeting will continue at 7 pm on Tuesday, June 14th.
We hope that voters will be able to attend the full Town Meeting to vote on all of the Town's business. If you are new to Town Meeting and have any questions about what to expect, please feel free to call or email Library Director Sia Stewart at 781-585-0517 x122, email@example.com.
|What we did in April 2016
We presented our proposal to the Board of Selectmen on April 19th. You can see the presentation slides, complete with a project budget that assumes that the project would be bid in 2019, here. The presentation video is online here. Now we are preparing to present the project to Town Meeting on June 11th. We'll be asking for permission to apply for a state construction grant that would pay for an estimated 42.9% of the total project (approximately 49% of the eligible construction costs).
We hope that you will learn about the project and come to Town Meeting to vote on it. In the meantime, we very much want to hear your questions and ideas. We've set up a suggestion box in the lobby and welcome your emails and phone calls to 781-585-0517 x122 or firstname.lastname@example.org.
|What we did in March 2016
The committee worked with the architects and the owner's project manager to develop the project budget. This includes estimated construction costs, design and project administration services, furnishings, and various other "soft" costs. It also includes the cost of temporary quarters, moving costs, and storage for the duration of the construction phase. The budget includes a contingency amount for unexpected developments. The grant process results in a ranked list of approved projects. Awards are made based on a project's position in that list -- 4 to 8 projects are funded in the first year, and a certain number of awards are made in each subsequent year. We assumed for the purposes of the budget that our project would be ranked in the middle of the list, and that construction would begin in 2019. We added cost escalation to the base budget to reflect the rising cost of construction between 2016 and 2019.
We will present an update to the Board of Selectmen on April 19th at 6 p.m. We'll show them the interior and exterior concept designs and present the budget. This presentation will be televised, and we hope that you can watch it either in person or on PACTV cable television.
|What we did in February 2016
We held two more forums on February 3rd. About 30 people attended the afternoon session, and about 12 people attended the evening session. The architects presented two possible structures and several possible exteriors for the building. We talked about how the building would be used and what we mean by a 21st century library:
A gathering place and a resource for the community, a "community living room," a safe space for all, with friendly, well-trained staff ready to assist library users of all ages with services and collections that meet their changing needs for information, technology, training, and entertainment.
To accomplish this, a 21st century library building needs to be welcoming, easy to manage and maintain, fully ADA-compliant, with good natural light, a responsive lighting system, good acoustics, good separation of “active space” from “quiet space,” with after-hours access for community use. It needs to accommodate study, work, technology and other training, learning, and relaxation. It's a place to read and browse, meet your neighbors, connect with people who share your interests, study, work on projects, and use fast, efficient computers, wireless internet access, and other technology. It's a place for a lifetime of learning opportunities.
Following the forums, the Committee met again. After discussion, we chose one of the exteriors to develop further. After the architects have had a chance to work with this design, we'll present it to the Board of Library Trustees and the Board of Selectmen, and the design will be available to look at online and on boards in the library lobby. This design will be submitted with the grant application. It's important to remember that while we have chosen a preliminary design, it is very likely to change over the course of design development. We continue to welcome your comments and will do our best to make sure that everyone's voice is heard throughout the design process.
|What we did in January 2016
We held two public forums on January 5th. About 30 people attended each session. We presented the need for the building and the proposed designs to date. Residents had the opportunity to ask questions, and it was very helpful to hear people's concerns and ideas. At a meeting later in January, the Committee saw a first look at possible exteriors, which we will present at public forums on February 3rd. We also met with the Capital Planning Committee to answer further questions about the grant we hope to apply for, and about the cost of repairs and upgrades to the existing building if the Town decides not to proceed with the new building. Finally, we sent out a building update newsletter to people who have requested to be on the list for updates about the project. If you would like to receive occasional updates, you can sign up by emailing email@example.com or giving us your name when you're in the library.
|What we did in December 2015
We now have preliminary designs for a new building, just under 21,000 square feet, proposed for the current location at 6 Green Street. We presented the design to the Board of Selectmen, Finance Committee, and Capital Planning Committee. We'll be developing that design further and working on cost estimates, which we hope to complete by the middle of March.
We hope that you will come to one of two public forum sessions planned for January 5th at 2 pm and 7 pm, at the Library, to see what the design looks like so far and hear the data behind the decision to propose new construction at the existing location. This is still a very early stage of the design process -- if Town Meeting approves moving ahead with pursuing a 50% construction grant, and if Kingston is awarded the grant and the Town accepts it, the project will still go through a long design development process. There is plenty of time for you to help shape the project, and we very much hope you will come to a forum and contribute your ideas about Kingston's future library.
We plan to offer two more forums in February, date still to be determined, but if you can't make it to any of these sessions, please come to the library to see the designs, ask questions, and offer your ideas. We've set up a suggestion box in the lobby and welcome your emails and phone calls to 781-585-0517 x122 or firstname.lastname@example.org
|What we did in November 2015
The Committee met twice in November to review data on new construction versus renovation/expansion. The data makes it clear that new construction provides a better position on the site, a more efficient floor plan, and greater flexibility for future needs. The cost difference is fairly small between the two approaches. Based on this data, the Committee took a provisional vote to support new construction at the current location. We will be giving a project update to the Finance Committee and Capital Planning Committee on December 14th and the Board of Selectmen on December 15th.
Plans are underway to present preliminary designs to residents at two public forums on January 5th, at 2 pm and 7 pm at the Library. We hope you will join us to see the proposal so far and give us your thoughts.
|What we did in October 2015
After looking at two alternate sites, we concluded that 6 Green Street is still the best location for the town's library. It's close to other town buildings with related functions, provides a good transition between the downtown area and the mostly residential historical district, has enough parking, room for expansion, and it's easy to find. In our various surveys and public forums, people have repeatedly told us that they like the current location.
At our October meeting, the architects presented two preliminary designs to help us evaluate whether a renovation/expansion or new construction would be the best approach to meeting the space and service needs. The committee has asked for costs of both approaches as part of the data we will use to make that decision. We expect to make that decision at the end of November, and we will then be able to develop designs for whichever approach is selected. We will present the preliminary design to the Board of Selectmen on December 15th and to residents at a public forum on January 5th.
We also met with the planners the Town has hired, to bring them up to date on what we're doing as they work on the town's new Master Plan.
|What we did in September 2015
We met twice in September, to review possible sites and approaches for the expansion space we need. We also presented the project to the Board of Selectmen at their September 22nd meeting. Here is a link to that presentation on the PACTV website. The library presentation starts at 1 hr and 3 minutes in and continues to the end. We will be offering a couple of public forums soon. In the meantime, we welcome your questions and comments. You can speak with any member of the committee or with Library Director Sia Stewart.
|What we did in August 2015
We held our first meeting with Oudens Ello Architecture to review project goals and schedule. We set a preliminary schedule that includes a presentation to the Board of Selectmen for a project update on September 22nd, as well as two or three public meetings to update residents about the project. These will be oppportunities for you to learn about the project and for us to get your reactions and feedback to the design ideas at several stages. Watch for announcements about dates and locations!
|July 2015 update
We interviewed three architect firms and selected a finalist: Oudens Ello Architecture. We've seen some of their work already -- they designed the new libraries in Millis and West Tisbury. Two other projects of theirs are under construction now: the new libraries in Eastham and Scituate. We're very excited about working with them on a great solution to Kingston's library space issues.
We're also happy to welcome a new member to our committee, Selectmen Lindsay Wilson. He brings a deep knowledge of the laws and regulations that affect this project, as well as an understanding of Kingston's planning, finances, and procedures that will be very valuable to us.
|June 2015 update
We issued an RFQ for architectural services in June, conducted a walk-through of the building for nine firms, and received six responses to the RFQ. We'll review the responses and interview finalists in July. We hope to select a firm and have a signed contract by the end of July. Then we'll begin the exciting work of beginning to develop a design and cost proposal for Kingston's future library. Stay tuned for updates!
|May 2015 update
Our Building Program has been completed, approved by the Committee and by the Library Trustees, and submitted to the Massachusetts Board of Library Commissioners. We're on our way!
We have hired and begun working with an Owner's Project Manager, Jon Lemieux of The Vertex Companies. Jon's first task is to help the Committee prepare and issue a Request for Qualifications (RFQ) for an architect. The architect will conduct a feasibility study of the current location (and check to see if there might be any better sites in Kingston), and then begin the work of creating schematic designs from our Building Program.
During May, the Committee also visited the public libraries in Pembroke, Carver, and Lakeville, to see what ideas we might want to include in our own design.
|April 2015 update
Owner's Project Manager (OPM) applications have been received and reviewed by an Ad Hoc Library Building Review Committee consisting of Town Administrator Robert Fennessy, Building Inspector Paul Armstrong, Library Trustee Vanessa Verkade, Library Director Sia Stewart, and LBSC member Jack Burrey. Interviews with the finalists are scheduled for April 30th. We hope to have a signed contract and commence work with the OPM by mid-May.
The LBSC has accepted a building program from consultant Cheryl Bryan. Further edits will be made before the Committee votes on a final Building Program to present to the Library Trustees on May 5th. Once approved, the Program will be sent to the Massachusetts Board of Library Commissioners and will be the basis for the proposal we develop over the next year, to present to the Town in March and April 2016.
We are also scheduling further informational visits to area libraries in May.
|March 2015 update
The Building Program is nearly complete. The first draft was sent to the Massachusetts Board of Library Commissioners for review, and we are now finishing up the revisions.
We have issued a Request for Qualifications (RFQ) for an Owner's Project Manager and conducted a walk-through of the building with four interested firms. Responses to the RFQ are due on April 16th, and will be reviewed the next day by an Ad Hoc Library Building Review Committee set up by the Town Administrator. We will schedule interviews with the finalists.
The Owner's Project Manager will help us select and hire an architect, help make sure the project stays on track, meets all legal requirements, and stays true to the Building Program.
In the meantime, we have begun work on an RFQ for an architect. The architect's job will be to review the Building Program, evaluate the current library building and location, determine whether the current location is the best place for the library, and whether the current building can be remodeled to meet the issues identified in the Building Program. Based on that information, the architect will create schematic designs and cost estimates.